Knowing what tasks to delegate is the first step to successful delegation. Here are some questions to ask yourself when deciding which tasks, you should delegate.
Is it something you enjoy doing?
Example – If you hate delivering flyers door to door, yet you know that for every 100 flyers you deliver you get a sale, and your goal for the year was to deliver flyers every week and you already have 1000 flyers printed and paid for…. THIS WOULD BE A GOOD TASK TO DELEGATE. Always delegate the tasks that someone else can easily do that you hate! It ensures the task gets completed and removes the stress off of you.
Is it something you are good at?
Example – You need to create a slideshow for a presentation you are hosting, however, you do not have strong computer skills. THIS WOULD BE A GOOD TASK TO DELEGATE. By hiring someone that has strong computer skills and a design background they will be able to create the slideshow quicker and more professionally while saving you the stress.
Can you make more money doing something different while this task gets completed by someone else?
Example – As a new business you want to save money so you stay 2 hours late to clean your office space. You clean the bathrooms, the windows, the floors, the community kitchen, the reception desk, empty the garbage’s etc. etc. Let’s say you make $70/hour… If you had hired a cleaning lady at $30/hour or hired a teenager at min wage to do the cleaning for 2 hours, you could have stayed 1 hour and did your work – Made $70 and left 1 hour earlier while paying them $60 or less for their two hours of work. You are ahead financially and got to go home earlier with less stress.
Is it something that you can easily teach or that the other person already knows how to do?
Example – You have 1 hour of receipt sorting to do. The receipts only need to sorted by months into folders and separated by the payment type. This is an easy task to teach in a very short period of time.
Is it important enough to get done?
A lot of times when business owners and entrepreneurs get overwhelmed and don’t know where to start, they pick the easiest thing they think of to delegate. They forget to ask themselves, is it important???
Example – It would be better to delegate the time-sensitive tax receipt sorting that is due next week than organizing the office paper in the staff room by colour. Always aim to pick tasks based on urgency, importance and reduction of stress levels.
To read more tips on delegation from Back Pocket Studio click HERE!